20+ AI Tools for Email Assistant: Top Picks

If you’re like me, managing emails can feel like an endless chore. Between drafting replies, sorting through clutter, and keeping up with follow-ups, it’s easy to get overwhelmed. That’s where AI email tools come in. These smart assistants have transformed how we handle our inboxes—automating tedious tasks and letting us focus on what matters.

Today, I’ll walk you through the best AI tools for email assistance, offering insights into their features, pros, and the problems they solve. Whether you’re trying to streamline communication or improve productivity, these tools have something to offer.

What Are AI Tools for Email Assistants?

In simple terms, AI email assistants use artificial intelligence to help you write, manage, and organize your emails. These tools use Natural Language Processing (NLP) and machine learning to analyze email content, suggest improvements, draft responses, and even automate tasks like sorting and prioritizing your inbox.

---

Quick Overview of the Top AI Email Assistants

Tool Name	Description
Flowrite	Best for quickly drafting emails with templates.
Lavender	Perfect for sales teams looking to boost email engagement.
SaneBox	Simplifies email organization by automatically sorting.
MaxAI	A Chrome extension for on-the-go AI email help.
Shortwave	Powers up your email search for faster results.
Microsoft Copilot	Enhances productivity within Outlook.
Superhuman	Streamlines your inbox for speed and efficiency.
Mailbutler	Adds tracking and scheduling features to your email.
EmailTree	Automates repetitive tasks for customer support.
WriteNowAI	Provides writing assistance and email drafts.

---

Flowrite: Draft Emails in Seconds

I love how Flowrite simplifies email writing. It’s a game-changer, especially when you hit writer’s block. By using customizable templates, Flowrite takes your input and turns it into polished, professional emails. Whether you’re in sales, marketing, or customer service, it’s a fantastic tool for improving consistency and saving time.

What makes Flowrite stand out?

• Customizable templates help maintain a consistent tone.
• Time-saving suggestions based on email context.
• User-friendly interface and integration with major email platforms.

Pro Tips:

• Leverage templates for frequently sent emails.
• Adjust the tone settings to match your audience.

FAQ: Can Flowrite handle personal emails?
Yes, Flowrite can help you draft anything from formal business emails to casual personal notes.

---

Lavender: Supercharge Your Sales Emails

If you’re in sales like me, you know how hard it can be to get responses. Lavender is an AI assistant specifically for sales teams, designed to boost engagement with personalized, data-driven email suggestions.

Lavender connects with your CRM, giving you relevant insights and helping tailor your messages for maximum impact. With real-time feedback on email effectiveness, it’s like having a personal sales coach.

Why Lavender works for sales:

• Performance analytics to improve open rates.
• Personalized suggestions based on CRM data.
• Coaching features to enhance your writing skills.

Pro Tips:

• Use Lavender’s analytics to track what’s working and optimize accordingly.
• Take advantage of coaching to improve email outreach.

FAQ: Can I integrate Lavender with my CRM?
Yes, Lavender integrates seamlessly with major CRMs like Salesforce.

---

SaneBox: Manage Inbox Clutter Effortlessly

I’m always buried under a mountain of emails, but SaneBox has been my lifesaver. It uses AI to sort your inbox, ensuring that only important emails grab your attention. By automatically categorizing less critical messages, SaneBox lets you focus on what really matters.

Key Features of SaneBox:

• Smart sorting based on email importance.
• Follow-up reminders and a snooze feature for deferring emails.
• Easy-to-customize folders that fit your workflow.

Pro Tips:

• Customize folders to match how you work.
• Regularly review SaneBox’s categorization to keep it sharp.

FAQ: How does SaneBox know which emails are important?
SaneBox uses AI to learn from your behavior and preferences over time, improving as you use it.

---

MaxAI: Your On-the-Go Email Helper

Need AI help while browsing the web? MaxAI, a Chrome extension powered by ChatGPT, provides real-time email assistance. It’s perfect for multitaskers like me who don’t have time to switch between apps.

With features like voice-to-text, MaxAI allows you to draft emails faster than ever. It’s great for users who want AI capabilities without leaving their browsers.

MaxAI is a Google Chrome extension that provides AI assistance for email writing and management. Its primary function is to offer users access to AI capabilities directly within their browser.

This tool is best suited for users who frequently compose emails while browsing the web. MaxAI addresses the problem of needing quick writing assistance without switching between applications.

MaxAI works by utilizing ChatGPT technology to generate email drafts, suggestions, and responses based on user prompts. Its unique features include voice-to-text capabilities and integration with various email platforms.

Users should choose MaxAI as a Chrome extension for its convenience and versatility. It offers a free trial, making it easy for users to test its features before committing to a subscription.

MaxAI Highlights:

• Voice-to-text for fast email composition.
• AI-generated suggestions for replies and drafts.
• Seamless Chrome integration for on-the-go usage.

Pro Tips:

• Experiment with different voice commands to speed up drafting.
• Use MaxAI’s suggestion feature to quickly craft personalized emails.

FAQ: Is MaxAI only for Gmail?
No, MaxAI works with most major email providers, including Outlook and Yahoo.

---

Shortwave: Find Emails Faster

Shortwave is a lifesaver if you’re like me and spend too much time searching for old emails. It offers AI-powered search that’s much more precise than regular email searches. With advanced filtering, you can find what you need in seconds, whether it’s a client conversation or a project update.

Shortwave’s Best Features:

• AI-powered email search that refines results.
• Advanced filtering options for quicker, more accurate searches.
• User-friendly interface that simplifies the search process.

Pro Tips:

• Use keyword suggestions to find emails faster.
• Keep your filters updated to stay efficient.

FAQ: Can Shortwave integrate with my existing email client?
Yes, Shortwave is designed to integrate with popular email clients, enhancing their search functionalities. The AI tools for email assistance discussed above are just a few examples of how technology can streamline communication and boost productivity.

By choosing the right tool for your needs, you can transform your email management process and focus on what truly matters. Whether you’re a busy professional, a sales team member, or someone looking to enhance their writing, these AI email assistants can make a significant difference in your daily workflow.

---

Microsoft Copilot: Enhance Productivity in Outlook

As a daily Outlook user, I find Microsoft Copilot to be a game-changer. It’s integrated directly into Microsoft 365, automating repetitive tasks and offering intelligent suggestions for drafting emails, documents, and presentations. It helps me stay on top of my inbox and streamline my workflow.

Copilot’s Key Features:

• Automates repetitive tasks like scheduling and follow-ups.
• Real-time suggestions to enhance productivity.
• Seamless integration with the Microsoft 365 suite.

Pro Tips:

• Use the document assistance feature to improve your email writing.
• Explore productivity recommendations to save even more time.

FAQ: Do I need a special plan to use Copilot?
Microsoft Copilot is included with most Microsoft 365 subscriptions, but features may vary based on your plan.

Mailbutler

Mailbutler is an email extension that enhances the functionality of Gmail, Outlook, and Apple Mail. It offers a suite of features designed to improve email tracking, scheduling, and overall productivity.

This tool is suitable for professionals, freelancers, and anyone looking to streamline their email communication. Mailbutler addresses the challenges of managing multiple tasks within emails by providing tools for tracking, scheduling, and organizing messages effectively.

Mailbutler works by integrating seamlessly with existing email clients, adding features such as email tracking, smart send-later options, and customizable email signatures. Its AI-powered assistant can also help with writing and responding to emails, making it a versatile tool for users.

Choosing Mailbutler is beneficial for those who want to enhance their email capabilities without switching platforms. With various pricing plans starting from $4.95/month, it offers flexibility for different user needs.

Benefits of using Mailbutler:

• Improves email organization with tracking and scheduling features.
• Enhances professionalism with customizable signatures.
• Offers insights into email engagement and performance.

Pro tips:

• Use the scheduling feature to optimize email delivery times.
• Regularly check tracking metrics to gauge email effectiveness.

FAQ: Can Mailbutler be used with multiple email accounts?
Yes, Mailbutler supports multiple accounts across Gmail, Outlook, and Apple Mail, making it convenient for users managing different email addresses.

EmailTree

EmailTree is an AI-driven platform designed to automate email tasks, particularly in customer support. Its primary function is to understand and respond to customer inquiries efficiently, streamlining communication processes.

This tool is best suited for businesses that handle a high volume of customer emails and need to provide timely responses. EmailTree addresses the challenges of manual email management by automating repetitive tasks, thus improving response times and customer satisfaction.

EmailTree operates using natural language processing to analyze incoming emails, extract relevant information, and compose replies. Its key features include task automation, sentiment analysis, and the ability to learn from user feedback, which enhances its performance over time.

Choosing EmailTree is advantageous for organizations looking to improve their customer support efficiency. Its ability to integrate with existing email systems and CRM tools makes it a powerful asset for businesses focused on enhancing customer experience.

Benefits of using EmailTree:

• Automates repetitive email tasks for faster responses.
• Improves customer satisfaction with timely and accurate replies.
• Reduces operational costs by minimizing manual labor.

Pro tips:

• Regularly review automated responses to ensure they meet customer needs.
• Train the system with specific industry terminology for better understanding.

FAQ: Does EmailTree require extensive setup?
While some initial setup is necessary to tailor the system to your business needs, EmailTree is designed to be user-friendly and intuitive.

WriteNowAI

WriteNowAI is an AI writing assistant focused on helping users generate quick email drafts and ideas. Its primary function is to streamline the writing process, making it easier to compose emails efficiently.

This tool is perfect for professionals and teams who often need to draft emails on the fly. WriteNowAI addresses the problem of writer’s block by providing suggestions and templates to help users create content quickly.

WriteNowAI works by analyzing user prompts and generating relevant text suggestions. Its key features include customizable templates, tone adjustments, and integration with various email platforms, enhancing the writing experience.

Choosing WriteNowAI is ideal for those looking to improve their writing speed and creativity. With a user-friendly interface and flexible pricing options, it caters to a wide range of users.

Benefits of using WriteNowAI:

• Speeds up the email drafting process.
• Reduces the stress of content creation with AI suggestions.
• Offers customizable templates for various email types.

Pro tips:

• Experiment with different templates to find what works best for your style.
• Use the tone adjustment feature to match your audience’s expectations.

FAQ: Can WriteNowAI be integrated with my existing email client?
Yes, WriteNowAI is designed to integrate with popular email clients, allowing for a seamless writing experience. These AI tools for email assistance provide a variety of features that cater to different user needs, from enhancing productivity to automating customer support. By selecting the right tool, you can significantly improve your email management and communication efficiency.

---

Superhuman and Mailbutler are other standout tools that offer premium features like advanced search, tracking, and scheduling—perfect for high-demand professionals.

Final Thoughts

No matter your email struggles, there’s an AI tool for email assistance that can help. Whether it’s drafting emails, improving sales engagement, or organizing your inbox, these tools are designed to make life easier. Give one a try, and you’ll be amazed at how much time you can save.

Now, go ahead and level up your email game—you’ve got this!